Alternatives to Pipefy in 2025

Pipefy has been a popular workflow and process automation tool for years. Its pipeline-style interface has helped thousands of companies organize tasks, streamline approvals, and digitize operations.

But in 2025, the market has evolved. New tools now offer flexibility, scalability, and integration, making them strong alternatives to Pipefy.

In this article, we’ll explore the best Pipefy alternatives in 2025, highlighting their strengths, weaknesses, and ideal use cases.

Best alternatives to Pipefy in 2025

1. Jestor

Jestor is a no-code/low-code platform built to replace spreadsheets and handle mission-critical business operations.

• Build complete internal systems, not just pipelines.
• Advanced conditional automation for complex workflows.
• Robust database structure to centralize data.
• Real-time dashboards and reporting — no need for exports.
• Native integrations with ERPs (Conta Azul, Omie) and CRMs.

Best for: growing companies that need secure, flexible, and scalable workflows.

2. Airtable

Airtable blends spreadsheets with databases and workflow automation.

Pros:

• Modern, user-friendly interface.
• Multiple views (table, kanban, calendar, gallery).
• Strong integration ecosystem.

Cons: expensive at scale and less suited for financial or compliance-heavy processes.

3. Monday.com

Monday.com started as a project management tool and now functions as a full work management platform.

Pros:

• Attractive, collaborative UI.
• Automation features for workflows and tasks.
• Good fit for marketing, project, and operations teams.

Cons: less customizable for highly specific internal processes.

4. Smartsheet

Smartsheet is like Excel but upgraded for collaboration and project management.

Pros:

• Familiar to spreadsheet users.
• Real-time collaboration.
• Great for teams that rely heavily on reporting.

Cons: still tied to spreadsheet logic, not ideal for advanced workflows.

5. Kissflow

Kissflow is a workflow automation tool geared toward small and medium-sized businesses.

Pros:

• Simple setup and configuration.
• Affordable compared to other platforms.
• Great for straightforward approval flows.

Cons: limited flexibility for large enterprises or complex processes.

Quick comparison