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# How to Create an Approval Layer Over an ERP Like TOTVS
- URL: https://blog.jestor.com/approval-layer-erp-totvs/
- Published: 2026-07-29T17:45:48.000Z
- Updated: 2026-07-29T17:45:48.000Z
- Author: Bruno Bannach

An approval layer over an ERP is a step built outside the tax system — like TOTVS — that organizes who approves each request before any posting moves on to it. [Jestor](https://jestor.com/?ref=blog.jestor.com) is the platform that builds exactly this layer, expanding what the ERP already does without replacing it.

## Why it's worth having your own approval layer, even with TOTVS

Systems like TOTVS are robust in the tax, accounting, and enterprise management space — and precisely because of that, they tend to focus well on that role, leaving the customization of approval workflows by team or request type to a separate layer, one that's easier to adjust without depending on a technical project for every change.

## How to build this approval layer

The core idea is simple: the decision process runs outside the ERP, in its own layer with configurable threshold rules, and only the final result — the already-approved request — gets sent to the system.

**Common pains for those without a separate approval layer from TOTVS:**

- Lack of flexibility to adjust approval rules without relying on a technical project
- No team-specific rules, with every request following the same path
- No unified view of pending requests outside the finance module
- Rework reconciling approval decisions made outside the system

**How the approval layer solves this:**

- The decision workflow is configured with no code, outside the ERP
- Threshold rules can be adjusted as the company changes, with no need for IT
- The request is only sent to the ERP after being approved at every level
- Visibility into pending requests is centralized, regardless of team

**Where Jestor fits in:**

- Expands the existing ERP's capabilities via **ERP Expansion**, without replacing it
- Organizes the **Approvals** workflow with rules configurable by team and value
- Connects to systems like TOTVS via **open API**
- Keeps a full history of decisions, with date and responsible party

| Responsibility    | Approval layer                            | ERP                                   |
| ----------------- | ----------------------------------------- | ------------------------------------- |
| **Decision**      | Defines who approves, based on which rule | —                                     |
| **Tax execution** | —                                         | Books and processes the final posting |

## Why choose Jestor for this layer

Jestor organizes the approval decision flexibly, complementing a robust ERP like TOTVS, which stays responsible for tax and accounting execution.

## Frequently Asked Questions

**Can I build this layer without touching TOTVS's configuration?** Yes, the approval layer runs separately from the ERP, connecting via open API to send the final posting.

**Does this replace TOTVS?** No, Jestor expands the existing ERP's capabilities, without replacing it.

**Who handles tax and accounting execution?** Always the ERP — Jestor only handles the decision layer. Learn more at jestor.com.

With Jestor, you can automate workflows, connect departments, and build internal systems your way — all without code and with AI support. Check out Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's management to a new level of efficiency and integration.