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# How to Archive a Completed Project Properly
- URL: https://blog.jestor.com/archive-completed-project-properly/
- Published: 2026-09-17T22:33:42.000Z
- Updated: 2026-09-17T22:33:42.000Z
- Author: Bruno Bannach

To **archive a completed project**, you remove it from the active view without losing what it contains. Deletion loses the history; leaving it active clutters the board.

## Why closed projects cause problems

They are finished for the team and still relevant to everyone else.

- Boards crowded with work nobody is doing
- Reporting distorted by completed items
- Historical detail lost when a project is deleted
- Nobody able to answer what a past project cost

## What to preserve

- **The final figures** — budget, spend, and hours consumed
- **The stage history**, showing where time went
- **Documents**, including meeting notes and deliverables
- **The discussion**, held in the record's own chat
- **Connected records**, such as expenses and purchase requests

## How to do it in Jestor

1. Move the project to an archived status in **Jestor** rather than deleting it.
2. Confirm archived records are excluded from active boards and charts.
3. Check the project's documents are attached to the record rather than stored elsewhere.
4. Review the **SLA** data for the project before it leaves the active view.
5. Use the recycle bin only for records created in error, not for completed work.

## Why choose Jestor for project history?

**Jestor** distinguishes archived from deleted: archived records leave the active table and the charts while remaining available, which is what keeps historical questions answerable.

Because documents and discussion are attached to the record rather than filed separately, a project archived a year ago still contains the reasoning behind its decisions.

## Frequently Asked Questions

### Does archiving remove it from charts?

Yes, archived records leave the active table and charts. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### Should I delete completed projects?

No — archiving preserves the history.

### Are attached documents preserved?

Yes, they remain on the record.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.