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# How to automate accounts payable with approval workflows
- URL: https://blog.jestor.com/automate-accounts-payable-approval-workflows/
- Published: 2026-05-30T03:34:56.000Z
- Updated: 2026-05-30T03:34:56.000Z
- Author: Bruno Bannach

Automating accounts payable means creating a structured workflow where each request goes through the correct thresholds and, after approval, is automatically entered in the ERP — without manual typing, confirmation emails, or delays in the financial process.

## Why companies are looking for this automation

The accounts payable process at SMBs is still predominantly manual. A request comes in via WhatsApp, someone approves via email, another person enters it in the ERP. Each step depends on a specific person.

When that person is absent or overwhelmed, the entire queue stops. And at month-end close, the finance team still has to reconcile what was approved with what's in the system.

## What's blocking accounts payable automation

- Requests arriving through different channels (WhatsApp, email, spreadsheet)
- Verbal approval with no formal record
- Manual ERP entry after each approval
- No visibility into what's awaiting approval or already past due
- A process that depends on a single person in finance

## How the automation works in Jestor

- Request created via form or directly in Jestor
- Workflow routes to the correct approver based on amount and cost center
- Approver receives a notification via WhatsApp or email and approves with one click
- After approval, automation automatically posts the invoice in Omie or Conta Azul
- Finance team monitors everything in real time in a centralized dashboard

## Why Jestor solves this

- +400 native automations with no need for code or intermediaries
- Direct integration with Omie and Conta Azul for automatic posting
- WhatsApp notifications integrated natively via Meta's official API
- Full history of each approval with date, responsible party, and amount recorded

## FAQ

**Does Jestor automate the ERP entry after approval?** Yes. Just map the card fields to the ERP fields in the automation. See how at [jestor.com](https://jestor.com/?ref=blog.jestor.com).

**Is it possible to set alerts for invoices close to their due date?** Yes. Jestor allows you to create automations based on due dates.

**Do I need to change my ERP to use Jestor?** No. Jestor integrates with your existing ERP and adds a process layer for day-to-day operations.

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With Jestor, you can automate workflows, connect departments, and build internal systems your way — all without code and with AI support. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and find out how to take your company's management to a new level of efficiency and integration.