How Can I Keep Track of Batch and Lot Numbers for Clinic Supplies?
You can keep track of batch and lot numbers for clinic supplies by recording the lot of every item received, registering which lot was used in each procedure or room, and keeping the link between lot, supplier and use.
In Jestor, lots, movements and procedures are connected tables, so you can trace any lot in seconds.
Why does lot traceability matter?
When a supplier recalls a lot, the clinic needs to know quickly where it was stored and whether it was used.
If lot numbers are only on boxes that were thrown away, answering that question becomes very difficult.
What problems does lot tracking solve?
- No way to answer a supplier recall quickly
- Lots mixed on the same shelf
- Usage recorded without lot information
- Missing supplier documents
- Time lost searching paper records
How do I track lots in Jestor?
- Create a lots table with product, lot number, supplier, received date and expiry.
- Register each delivery and attach the invoice or certificate.
- Log exits by lot, linked to the room or procedure where the item was used.
- Search by lot number to see every movement.
- Use OCR to read lot data from label or invoice photos.
| Event | Data recorded |
|---|---|
| Receipt | Lot, supplier, date, quantity |
| Storage | Location |
| Use | Room or procedure, date, staff |
| Recall | Affected movements and actions taken |
What should I do when a recall happens?
Search the lot number, list every movement and quarantine the remaining stock.
Recording the actions taken on the lot card creates a clear trail for later review.
Why use Jestor for lot traceability?
- End-to-end trace: receipt, storage and use are linked.
- Faster entry: OCR extracts lot data from images.
- Full history: every change is recorded.
- ERP sync: with Omie, stock movements can stay synchronized with the ERP.
Lot data is also useful in daily routines, not only in recalls. Knowing which lots are on each shelf helps staff use older items first and supports conversations with suppliers when quality issues appear in specific deliveries.
This setup helps you keep track of batch and lot numbers for clinic supplies reliably.
Frequently Asked Questions
Can I find every use of a specific lot?
Yes. Searching the lot shows all linked movements and procedures.
Can I start from an inventory template?
Yes. Inventory templates are available at jestor.com and can be adapted.
Can staff log usage on mobile?
Yes. Movements can be registered from a phone.
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