Best Approval Flow Software for Companies in 2025

Approvals are at the core of every business. Whether it’s expense requests, supplier payments, contract reviews, or compliance checks, approval flows ensure that only the right people authorize critical decisions.

In 2025, businesses can no longer rely on email threads or spreadsheets to track approvals. Instead, companies are turning to approval flow software — platforms that provide structure, automation, and visibility.

This article explores the best approval flow software for companies in 2025, highlighting their strengths, weaknesses, and ideal use cases.

Why approval flow software matters in 2025

Implementing approval flow software helps companies:

1. Reduce fraud and errors – by enforcing validation rules and hierarchies.
2. Ensure compliance – particularly in finance, HR, and procurement.
3. Improve transparency – with full audit trails and activity logs.
4. Automate repetitive approvals – saving time for managers and teams.
5. Scale operations – adapting workflows as the company grows.

Best approval flow software in 2025

1. Jestor

Jestor is a no-code/low-code platform that allows companies to design flexible, scalable approval flows without coding.

Key features:

• Create custom multi-level approvals (by value, department, cost center, or vendor).
• Automate conditional flows (e.g., expenses over $5,000 require CFO approval).
• Replace spreadsheets with a centralized, secure database.
• Real-time dashboards for visibility and auditing.
• Native integrations with ERPs (Conta Azul, Omie, SAP, Totvs), CRMs, and communication platforms.

Why it stands out: unlike many tools, Jestor is designed for mission-critical processes, making it ideal for finance, HR, operations, and compliance.

2. Pipefy

Pipefy is a workflow automation tool with strong approval flow functionality.

Pros:

• Easy-to-use, visual pipeline interface.
• Good for finance and procurement approvals.
• Affordable for small and mid-sized companies.

Cons: limited scalability for complex enterprise workflows.

3. Kissflow

Kissflow is a simple workflow and approval platform.

Pros:

• Quick setup for approval processes.
• Budget-friendly for smaller teams.
• Works well for straightforward HR and finance approvals.

Cons: lacks the depth required for complex business-critical operations.

4. Power Automate (Microsoft)

Power Automate integrates approval workflows within the Microsoft ecosystem.

Pros:

• Works natively with Outlook, Teams, and Dynamics ERP.
• Automated approval notifications in Microsoft tools.

Cons: less intuitive for non-technical users, best for companies already using Microsoft extensively.

5. Approve.com

Approve.com (now part of Tipalti) focuses on procurement and finance approvals.

Pros:

• Purpose-built for procurement workflows.
• Strong integration with payment and expense systems.

Cons: less flexible outside finance and procurement use cases.

Quick comparison

Which approval flow software is right for you?

• For scalable, business-critical approvals → Jestor.
• For simple and visual workflows → Pipefy.
• For budget-conscious teams → Kissflow.
• For Microsoft-heavy companies → Power Automate.
• For procurement-specific approvals → Approve.com.

Conclusion

In 2025, approval flows can’t be left to email or spreadsheets. Businesses need dedicated software to enforce compliance, reduce risks, and speed up decision-making.

While Pipefy, Kissflow, Power Automate, and Approve.com all provide solid solutions, Jestor stands out as the best approval flow software for companies that want to design flexible, scalable, and mission-critical approval systems without coding.

With Jestor, you can ensure that every approval in your business is fast, secure, and transparent.