Best BPM Tools for Businesses in 2025

Business Process Management (BPM) has become a critical part of modern organizations. In 2025, companies can no longer rely on manual workflows, scattered spreadsheets, or disconnected systems. To remain competitive, businesses need BPM tools that streamline operations, automate processes, and provide real-time visibility across departments.

This article explores the best BPM tools for businesses in 2025, their key features, and which one might be the right fit for your organization.

Why BPM tools matter in 2025

BPM tools help companies:

1. Automate repetitive tasks – reducing human error and saving time.
2. Standardize processes – ensuring compliance and governance.
3. Gain visibility – with dashboards and analytics that highlight bottlenecks.
4. Improve collaboration – aligning finance, HR, sales, and operations.
5. Scale efficiently – adapting processes as the business grows.

With the rise of AI and no-code technology, BPM tools in 2025 are more accessible, powerful, and customizable than ever before.

Best BPM tools for businesses in 2025

1. Jestor

Jestor is a no-code/low-code BPM platform designed for companies that need to move beyond spreadsheets and rigid software.

Key features:

• Build custom workflows across finance, HR, operations, and compliance.
• Automate approvals, notifications, and conditional processes.
• Replace spreadsheets with a robust, centralized database.
• Create real-time dashboards to track KPIs.
• Native integrations with ERPs (Conta Azul, Omie), CRMs, and communication tools.

Why it stands out: Jestor combines the flexibility of no-code tools with the robustness of enterprise BPM software, making it suitable for critical business operations.

2. Kissflow

Kissflow is a workflow automation tool often used for BPM in small and medium-sized businesses.

Pros:

• Simple setup and easy to use.
• Good for approval flows and task management.
• Affordable for smaller teams.

Cons: limited flexibility for highly complex workflows.

3. Monday.com

Originally a project management tool, Monday.com has expanded into workflow automation and BPM.

Pros:

• Attractive, intuitive UI.
• Multiple workflow views (kanban, calendar, timeline).
• Automations built into tasks and processes.

Cons: less suited for finance or compliance-heavy operations.

4. Smartsheet

Smartsheet blends spreadsheets with workflow automation, making it familiar yet more collaborative.

Pros:

• Easy adoption for spreadsheet users.
• Real-time collaboration and reporting.
• Good for project-heavy organizations.

Cons: still tied to spreadsheet-style limitations, less powerful for complex BPM.

5. Appian

Appian is an enterprise-grade BPM platform with strong low-code capabilities.

Pros:

• Advanced automation and integration options.
• Scalable for large enterprises.
• Strong support for compliance-heavy industries.

Cons: higher cost and more complex to implement.

Quick comparison

Which BPM tool is right for your business?

• If you need scalable, flexible BPM without coding → Jestor.
• If you’re a smaller team → Kissflow works well.
• If you want collaborative task-based BPM → Monday.com or Smartsheet.
• If you’re a large enterprise → Appian is the most complete choice.

Conclusion

In 2025, BPM tools are not optional — they are essential for efficiency, compliance, and growth.

While Kissflow, Monday.com, Smartsheet, and Appian all provide valuable solutions, Jestor stands out as the best BPM tool for businesses that want to replace spreadsheets, automate workflows, and centralize operations without writing code.

With Jestor, companies can finally design BPM systems tailored to their unique needs — and scale them as they grow.