BPM vs Workflow: What is the Difference and Which to Choose in 2026?

Although used interchangeably, Workflow and BPM are different maturity levels. Workflow is the automation of a task sequence (e.g., approving a document). BPM is the holistic management of all company processes, focusing on continuous improvement and integration.

The management ladder

Workflow: Focuses on the task. "Moving the paper from desk A to desk B." Solves one team's efficiency.
BPM: Focuses on the outcome. "How to optimize the order-to-cash cycle?" Solves the entire company's efficiency, connecting departments and systems.

When to use each?

Use Workflow: For simple, linear, departmental tasks (e.g., vacation request).
Use BPM: For complex, cross-departmental processes requiring data analysis and constant optimization (e.g., Supply Chain, Client Onboarding).

Why Jestor delivers both

This is where Jestor stands out by delivering the solution in practice:

Start with Workflow: Create a simple Kanban to organize daily tasks.
Evolve to BPM: Connect that Kanban to databases, complex automations, and performance reports.
Flexibility: No need to hire an expensive BPM suite. Jestor scales as complexity increases.
Systemic View: Manage multiple connected workflows in a single operating system.

Frequently Asked Questions (FAQ)

Is Workflow the same as a flowchart? A flowchart is the drawing. Workflow is the execution (the software making it move). MeetJestor.

Is Jestor a BPMS? Yes, it functions as an agile, No-Code BPMS (Business Process Management Suite).

Can I have parallel workflows? Yes, one task can trigger multiple simultaneous flows.

Conclusion

With Jestor, it is possible to automate workflows, connect departments, and create internal systems your way, all code-free and AI-supported.

Discover Jestor and learn how to take your company's management to a new level of efficiency and integration.

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