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# How to Build an Asset Register With Maintenance History
- URL: https://blog.jestor.com/build-asset-register-with-maintenance/
- Published: 2026-09-17T22:33:51.000Z
- Updated: 2026-09-17T22:33:51.000Z
- Author: Bruno Bannach

To **build an asset register**, each asset needs more than an identifier. It needs its documents, its condition at intake, and the maintenance that has been performed on it since.

## What a list of assets does not tell you

An inventory answers what you own, not whether it is being looked after.

- Maintenance costs invisible per asset
- Condition on arrival undocumented, so disputes are unresolvable
- Document and warranty expiry tracked in a calendar
- Replacement decisions made on intuition

## What the asset record should hold

- **Identification** — code, type, status, and location
- **A photo at intake**, so condition on arrival is on record
- **Documents**, including warranties and insurance with expiry dates
- **Maintenance history**, split between corrective and preventive
- **Consolidated cost**, accumulated on the asset itself

## How to build it in Jestor

1. Create the assets table in **Jestor** with identification fields and a status.
2. Add an attachment field for a photo taken at intake.
3. Create a connected maintenance table, recording supplier, value, date, and type.
4. Register documents and insurance with their expiry dates, filterable by type.
5. Tick the posting option so maintenance costs generate accounts payable entries.

## Why choose Jestor for asset control?

**Jestor** keeps the intake photo on the record, which turns a subjective question — whether an asset is being looked after — into something comparable against its documented condition.

Because maintenance is a connected table rather than a text field, consolidated cost per asset accumulates automatically and replacement decisions rest on history.

## Frequently Asked Questions

### Can I separate corrective from preventive maintenance?

Yes, as a field on each maintenance record. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### Can costs reach the ERP?

Yes, when the posting option is ticked.

### Can I track warranty and document expiry?

Yes, with upcoming expiries on the dashboard.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.