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# How to Build a Complete HR System
- URL: https://blog.jestor.com/build-complete-hr-system/
- Published: 2026-09-17T22:28:58.000Z
- Updated: 2026-09-17T22:28:58.000Z
- Author: Bruno Bannach

To **build a complete HR system**, you connect the processes that usually live in separate places: recruitment, employee records, vacation, reimbursement, and internal surveys — all on the same underlying data.

## Why HR processes fragment

Each HR process gets solved on its own, usually with whatever was available at the time.

- Applications arriving by email with no pipeline
- Employee data in a spreadsheet, documents in a drive
- Vacation requests approved in a messaging app
- Reimbursements chased at month end with no record

## What a connected HR system covers

| Process           | What it handles                                |
| ----------------- | ---------------------------------------------- |
| **Recruitment**   | Open roles, applications, screening pipeline   |
| **Employees**     | Records, documents, and connected data         |
| **Vacation**      | Requests, approvals, and balances              |
| **Reimbursement** | Submissions with receipts and approval routing |
| **Surveys**       | Internal research and its results              |

## How to configure it in Jestor

1. Create the vacancy in **Jestor**, choosing the department, the role, and a description of the responsibilities.
2. Set the vacancy status to open or closed — the public application form only lists open ones.
3. Share the public application link so candidates can apply without an account.
4. Track applicants on a screening **Kanban**, moving them between stages.
5. Connect the remaining processes — vacation, reimbursement, surveys — to the same employee records.

## Why choose Jestor for HR operations?

**Jestor** prevents a common failure at the source: because the form only shows open vacancies, nobody applies to a role that has already been filled.

Since employee records are relational, documents, dependants, equipment, and requests all connect to the same person without being duplicated across systems.

## Frequently Asked Questions

### Can candidates apply without an account?

Yes, through a public form link. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### Can applicants see closed vacancies?

No, only open ones appear on the form.

### Are vacation and reimbursement part of the same system?

Yes, connected to the same employee records.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.