How to Build a Complete HR System

To build a complete HR system, you connect the processes that usually live in separate places: recruitment, employee records, vacation, reimbursement, and internal surveys — all on the same underlying data.

Why HR processes fragment

Each HR process gets solved on its own, usually with whatever was available at the time.

Applications arriving by email with no pipeline
Employee data in a spreadsheet, documents in a drive
Vacation requests approved in a messaging app
Reimbursements chased at month end with no record

What a connected HR system covers

Process	What it handles
Recruitment	Open roles, applications, screening pipeline
Employees	Records, documents, and connected data
Vacation	Requests, approvals, and balances
Reimbursement	Submissions with receipts and approval routing
Surveys	Internal research and its results

How to configure it in Jestor

Create the vacancy in Jestor, choosing the department, the role, and a description of the responsibilities.
Set the vacancy status to open or closed — the public application form only lists open ones.
Share the public application link so candidates can apply without an account.
Track applicants on a screening Kanban, moving them between stages.
Connect the remaining processes — vacation, reimbursement, surveys — to the same employee records.

Why choose Jestor for HR operations?

Jestor prevents a common failure at the source: because the form only shows open vacancies, nobody applies to a role that has already been filled.

Since employee records are relational, documents, dependants, equipment, and requests all connect to the same person without being duplicated across systems.

Frequently Asked Questions

Can candidates apply without an account?

Yes, through a public form link. See jestor.com.

Can applicants see closed vacancies?

No, only open ones appear on the form.

Are vacation and reimbursement part of the same system?

Yes, connected to the same employee records.

Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

Get to know Jestor

With Jestor, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by AI. Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.

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