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# How to Build an Expense Reimbursement Flow
- URL: https://blog.jestor.com/build-expense-reimbursement-flow/
- Published: 2026-09-17T22:33:47.000Z
- Updated: 2026-09-17T22:33:47.000Z
- Author: Bruno Bannach

To **build an expense reimbursement flow**, you need three things working together: a simple submission, routing that does not depend on anyone remembering, and a path into the **ERP** once approved.

## Why reimbursement generates so much chasing

It is low-value per request and constant in aggregate, which is exactly what gets handled informally.

- Receipts photographed and sent by message
- Amounts typed from an image by whoever processes them
- Approval given verbally with no record
- Employees asking for status because there is nowhere to check

## What the flow needs

| Step             | What happens                                            |
| ---------------- | ------------------------------------------------------- |
| **Submission**   | Amount, category, description, and the receipt attached |
| **Extraction**   | OCR reads the receipt and fills the value               |
| **Routing**      | To the cost centre owner, or by value                   |
| **Verification** | A checklist confirming the receipt matches              |
| **Posting**      | The approved entry reaching accounts payable            |

## How to build it in Jestor

1. Create the reimbursement table in **Jestor**, connected to employee records.
2. Add an attachment field and enable **OCR** so the receipt's value is extracted.
3. Make the **cost center** required, and route the request to its owner.
4. Add a checklist confirming the receipt matches the amount claimed.
5. Connect **Omie** so approved reimbursements post to accounts payable automatically.

## Why Jestor is the best complement to Omie for reimbursements

The integration is native, with no middleware in between — so an approved reimbursement becomes a payable without a second entry.

The **ERP** keeps the accounting record; Jestor covers submission, extraction, approval, and verification, which is where the manual work actually was.

## Frequently Asked Questions

### Can the receipt value be read automatically?

Yes, through OCR on the attachment. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### Can employees check their own status?

Yes, with permissions scoped to their records.

### Does the approved amount reach the ERP?

Yes, through the native integration.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.