How to Create an Approval Workflow for Investments and Capital Expenditures
Capital expenditure approval requires a different workflow than recurring expenses: larger investments usually need multiple approval levels and tracking of planned versus actual budget. Jestor organizes this inside CAPEX Control, connected to each investment's cost center.
Why CAPEX needs its own workflow
Unlike a recurring expense, a CAPEX investment usually involves higher values, longer timelines, and multiple responsible parties — and typically needs to be tracked from planning through full execution, not just at the initial approval moment.
How to structure this workflow
The process starts with the investment request, tied to a cost center, goes through approval levels proportional to value, and continues being tracked through final execution, comparing planned versus actual.
Common pains in CAPEX approval without its own structure:
- Investments treated like a regular expense, with no execution tracking
- No visibility into the CAPEX budget by cost center
- Initial approval with no follow-up on what was actually spent afterward
- Difficulty comparing planned versus actual at the end of a project
How CAPEX Control solves this:
- CAPEX requests are created already tied to a specific cost center
- Multiple approval levels apply based on the investment's value
- Tracking continues through execution, with planned versus actual always visible
- Vendors and requisition items connect to the same record
Where Jestor fits in:
- Organizes CAPEX Control, with a status dashboard
- Applies the Approvals workflow with multiple levels for larger investments
- Connects each requisition to its corresponding cost center
- Tracks actual versus planned through full execution
| CAPEX stage | What's tracked |
|---|---|
| Requisition | Cost center and planned value |
| Execution | Actual value versus planned |
Why choose Jestor for CAPEX approval
Jestor tracks the investment from planning through execution, within the same workflow, with no need for parallel tracking spreadsheets.
Frequently Asked Questions
Does CAPEX Control track the investment after approval? Yes, you can see actual versus planned through full execution.
Can I tie the requisition to a specific cost center? Yes, each CAPEX requisition can be connected to its cost center.
Do large investments require more than one approval level? Yes, you can configure multiple levels proportional to the investment's value. Learn more at jestor.com.
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