How Do I Keep Track of Equipment Maintenance and Calibration Dates in a Clinic?
To keep track of equipment maintenance and calibration dates in a clinic, register each device with its next due date, log every service as a record linked to that device, and get alerts before deadlines expire.
In Jestor, equipment, maintenance records and checklists live in connected tables, so the full history of each device is one click away.
Why do clinics lose control of maintenance dates?
Maintenance schedules often sit in supplier emails, stickers on the device or a spreadsheet updated once a year.
When a calibration expires, the equipment may need to stop, appointments get cancelled and an inspection can find the gap first.
What problems does maintenance tracking solve?
- Expired calibrations discovered too late
- No service history when a device fails
- Corrective repairs that could have been prevented
- Supplier visits scheduled at the last minute
- Missing records during inspections
How do I set up equipment maintenance tracking in Jestor?
- Register every device with serial number, location, supplier and next calibration date.
- Create a maintenance table for preventive and corrective services linked to each device.
- Add a checklist to each maintenance card to standardize what is verified.
- Use date-based alerts and filters to list devices due in the next 30 days.
- Attach certificates and reports to each record for future inspections.
| Maintenance type | When it happens | What to record |
|---|---|---|
| Preventive | On a fixed schedule | Date, checklist, technician |
| Calibration | Per supplier or regulation | Certificate and next due date |
| Corrective | After a failure | Problem, parts used, downtime |
Why use Jestor for clinic equipment maintenance?
- Complete history per device: every service, part and certificate is linked to the equipment.
- Ready-made template: the Equipment Maintenance solution in the Jestor templates covers preventive and corrective work, checklists and parts.
- Fewer surprises: dashboards show pending and in-progress maintenance.
- No code: the whole flow is adjustable by the clinic team.
This keeps equipment maintenance and calibration dates in a clinic under control all year.
Frequently Asked Questions
Can I attach calibration certificates?
Yes. Each maintenance record accepts attachments, so certificates stay linked to the device.
Is there a template for equipment maintenance?
Yes. You can install it in about two minutes and adjust it; learn more at jestor.com.
Can I track spare parts too?
Yes. The maintenance template includes parts and stock movements for those parts.
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Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.