How to compare supplier quotes and automatically approve the best purchase per project

Comparing quotes manually in a spreadsheet or WhatsApp screenshots hides the real budget impact until the order is already closed. Jestor solves this: when you accept a winning quote, an automation rejects the rest in cascade, with no manual work.

What is cascading rejection, and why does it exist?

Cascading rejection is the rule that, once you accept a quote, automatically marks all the others from the same order as rejected — eliminating manual rejection one by one.

Status	Change trigger	System action
Under review	Quote registered	Awaiting comparison
Winner	Manual click on "accept"	Moves to approved purchase
Rejected	Another quote on the order is accepted	Automatic cascading rejection

How to compare quotes and approve the best purchase using Jestor

Order linked to a project: priority and expected spending cap defined ahead of time.
Centralized quotes: supplier, amount, payment terms, and attachment, all linked to the same order.
Cascading rejection: when you accept one quote, the others from the same order are rejected automatically.
Savings indicator: the dashboard shows how much was saved by choosing the most advantageous quote.

How to configure it in Jestor: register the order linked to the project, log each quote received, and click "accept" on the winner — the automation handles the rest.

Why choose Jestor for this kind of control?

The key differentiator is automated rejection, which eliminates manually rejecting quote after quote, combined with phase rules that prevent improper changes after an order has already progressed. Overall budget and project spend stay visible in near real time, with no need to cross-reference spreadsheets.

Frequently Asked Questions

How does Jestor automatically choose the winning quote? The choice is manual — you click accept; the system rejects the others and updates the order status on its own.

How do I track how much of the planned budget each project has already spent? The dashboard shows planned and spent budget per project in near real time.

Can I cancel an order after it's been approved? Yes, the card can be moved to canceled at any point in the workflow.

Reference video

Check out other practical tutorials on the Jestor YouTube channel.

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