How to create a contract approval process without paper or email

Creating a contract approval process without paper or email is possible with digital workflows that centralize submission, review, approval authority levels and the record of all decisions in a single system.

Email-based approvals create classic problems: different versions circulating, no one knows which is final, approvers forget to respond and the history is scattered across different inboxes.

A structured process solves this by moving each contract into a workflow with defined stages, approvers configured by value or department, and complete traceability of who approved, when and under what conditions.

Common problems with email-based contract approvals

Outdated versions circulating among different people
No formal record of who approved and when
Dependency on a single person to move the workflow forward
Lack of manager visibility into pending contracts

How to structure the digital approval process

Centralize submission: each new contract enters via a form with required data and attachment
Configure authority levels by value: approvals above a certain value go through additional tiers
Automate notifications: approvers are alerted at the right moment, without manual follow-up
Record every decision: approval, rejection or adjustment requests are documented in the card history
Set SLA: contracts sitting for more than X hours trigger automatic alerts

Why Jestor stands out in this process

Jestor's Approvals solution was built for approval workflows with hierarchy, value-based authority and cost center
Documents are linked directly to the card — no email, no network folder
Automations trigger notifications and reassignments as the workflow progresses
Complete, auditable history per process, per contract and per approver

Companies like BTG Pactual (via Enforce) and Rumo use Jestor for approval workflows at scale, with full traceability and operational control.

FAQ

Does Jestor support multi-tier approvals by value? Yes. Jestor's Approvals solution configures approval hierarchy by value, department or cost center. Access it at jestor.com.

Is it possible to attach the contract directly to the approval card? Yes. Documents, PDFs and files are linked to the card with version history and controlled access.

Does the approver need to access Jestor to approve? Yes. Approval is done directly on the platform, with a formal record of date, time and decision.

With Jestor, you can automate workflows, connect departments and build internal systems your way — all without code and with AI support. Discover Jestor at jestor.com and take your company's operations to a new level of efficiency and integration.

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