How Can I Keep Track of Customer Artwork Approvals Before Printing or Cutting?
You can keep track of customer artwork approvals before printing or cutting by sending each proof as a numbered version, recording the customer's approval or requested changes and blocking production until the final version is approved.
In Jestor, proofs and approvals are linked to the order, so production always uses the approved file.
Why do artwork mistakes happen?
Customers send files and corrections by email and WhatsApp. Several versions circulate at the same time.
Production prints or cuts an old version, and the job must be redone at the factory's cost.
Customers may claim they never approved the final file.
What problems does approval tracking solve?
- Old versions printed or cut
- Disputes about what was approved
- Corrections lost in messages
- Rework and wasted material
- Delays from unclear approval status
How do I track artwork approvals in Jestor?
- Attach each proof as a version on the order.
- Send the proof to the customer by link or WhatsApp.
- Record the response: Approved or Changes requested.
- Create a new version for each correction.
- Block production until a version is approved, with a validation.
| Version status | Production allowed |
|---|---|
| Sent | No |
| Changes requested | No |
| Approved | Yes |
| Superseded | No |
How do I make approvals clear for customers?
A short message with the proof and a clear question — approve or request changes — avoids vague answers.
Recording the approval date and author protects both sides.
Why use Jestor for artwork approvals?
- Version control: every proof numbered and stored.
- Recorded approvals: decisions with date and author.
- Production blocks: only approved versions released.
- WhatsApp communication: proofs and replies on the order.
What else helps you keep track of customer artwork approvals before printing or cutting?
- Tracking the number of proof rounds per order also shows where clearer briefs could save time.
- Color and material samples can be part of the approval as well. For sensitive jobs, recording that the customer approved a physical sample avoids disputes about color differences.
- Photos of the approved sample can be attached to the order.
- This helps production match the expectation on every repeat order.
This is how you keep track of customer artwork approvals before printing or cutting and avoid costly reprints.
Frequently Asked Questions
Can customers approve through WhatsApp?
Yes. Replies are recorded on the order card.
Can I get free setup help?
Yes. The Jestor team helps at no cost at jestor.com.
Can production be blocked until approval?
Yes. A button validation can require approved status.
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