Delete or Archive a Task: Which One Should You Use?

Choosing whether to delete or archive a task depends on whether you want the record gone or simply out of the way. Archiving preserves history; deleting removes the item entirely.

Why the distinction matters

Tasks are often cancelled rather than completed, and treating cancellation as deletion loses information you may want later.

No record that a piece of work was planned and dropped
Throughput figures distorted by removed items
Reversing a mistaken deletion becoming a recovery exercise
Dashboards that disagree with what people remember happening

Comparing the options

Action	Effect	Use when
Archive	Removed from the active table and from the charts	The work was dropped but should stay on record
Mark ignored	Kept with a status showing it will not be done	You want the reason visible in the pipeline
Delete	The task is removed	The record was created in error

How to do it in Jestor

Open the task in Jestor.
To keep it on record, change its status to archived — it leaves the active table and the charts.
To show it was consciously dropped, set the status to ignored instead.
To remove it entirely, open the three-dot menu and choose to delete the task.
Check the table history view if you need to confirm what was deleted and by whom.

Why choose Jestor for reversible operations?

Jestor keeps a recycle bin that recovers records and fields deleted by accident, so an irreversible action is less irreversible than it sounds.

The table history view records deletions with their source — a user, an automation, or the API — which means an unexpected removal can always be traced.

Frequently Asked Questions

Can I recover a deleted record?

The recycle bin recovers deleted records and fields. See jestor.com.

Does archiving affect my charts?

Yes, archived tasks are removed from the active charts.

Can I see who deleted something?

Yes, in the table history view, filtered by action and source.

Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

Get to know Jestor

With Jestor, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by AI. Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.

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