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# How to Fill Records From Documents Automatically
- URL: https://blog.jestor.com/fill-records-from-documents-automatically/
- Published: 2026-09-17T22:39:38.000Z
- Updated: 2026-09-17T22:39:38.000Z
- Author: Bruno Bannach

To **fill records from documents automatically**, the reader creates the record rather than only extracting text. The file arrives and the row exists, populated.

## What manual entry from documents costs

It scales with volume and none of it is judgement.

- Values typed from a PDF into a form
- Transcription errors introduced at entry
- Delay between receiving a document and processing it
- Capacity consumed by work that follows a fixed pattern

## What can be extracted

| Field         | Typical source                 |
| ------------- | ------------------------------ |
| **Value**     | Invoice or receipt total       |
| **Dates**     | Issue, due, or validity        |
| **Parties**   | Names and registration numbers |
| **Object**    | What the document concerns     |
| **Free text** | From images as well as PDFs    |

## How to set it up in Jestor

1. Add a document reader field to the table in **Jestor**.
2. Select which fields it should populate.
3. Upload the document; the reader extracts and can create the record.
4. Review the extracted values before the record advances.
5. Track consumption on the usage page, where pages processed are metered separately.

## Why choose Jestor for document-driven intake?

**Jestor** meters document reading as pages processed rather than as generic **AI** credits — a three-page PDF counts as three — which makes cost predictable before a batch is uploaded.

Because the reader can create the record itself, the entire path from receiving a document to having a workable record requires no typing.

## Frequently Asked Questions

### Does the reader create the record?

Yes, and fills the selected fields. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### How is usage measured?

By pages processed.

### Should extracted values be reviewed?

Yes — extraction is not verification.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.