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# How to Handle Purchase Orders Before Invoices
- URL: https://blog.jestor.com/handle-purchase-orders-before-invoices/
- Published: 2026-09-17T22:38:48.000Z
- Updated: 2026-09-17T22:38:48.000Z
- Author: Bruno Bannach

To **handle purchase orders before invoices**, the commitment has to exist as a record before the document arrives. Otherwise the period between ordering and invoicing is invisible.

## What the gap hides

Between the decision and the invoice, the commitment exists only informally.

- Orders placed with no record until the invoice arrives
- Duplicate orders for the same thing
- Budget consumed without appearing consumed
- Invoices arriving that nobody can match to an order

## What the order record should carry

| Field               | Purpose                                     |
| ------------------- | ------------------------------------------- |
| **Supplier**        | Connected, so history is available          |
| **Items and value** | What was ordered, and for how much          |
| **Cost centre**     | Allocation decided at order, not at invoice |
| **Expected date**   | So overdue deliveries surface               |
| **Status**          | Ordered, received, invoiced, paid           |

## How to set it up in Jestor

1. Create the order as a record in **Jestor** at the moment of approval.
2. Connect it to the supplier and the **cost center**.
3. Track status on a **Kanban** through ordered, received, and invoiced.
4. Attach the invoice when it arrives and let **OCR** extract its values.
5. Post to the **ERP** at the invoicing stage, through the native integration.

## Why Jestor is the best complement to Omie for procurement

The ERP holds the payable once the invoice exists; Jestor holds the order, the approval, and the receipt — the period the ERP has no visibility into.

Because the order and the invoice are the same record at different stages, matching them is structural rather than a reconciliation exercise.

## Frequently Asked Questions

### When should the record be created?

At approval, not when the invoice arrives. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### How are orders matched to invoices?

They are the same record at different stages.

### When does it reach the ERP?

At the invoicing stage.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.