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# How to Handle Recurring Payables With Approval
- URL: https://blog.jestor.com/handle-recurring-payables-with-approval/
- Published: 2026-09-17T22:38:34.000Z
- Updated: 2026-09-17T22:38:34.000Z
- Author: Bruno Bannach

To **handle recurring payables**, you need a middle ground between approving the same expense monthly and letting it renew unexamined for years.

## The two failure modes

Both are common and both are avoidable.

- Every recurring payment re-approved manually, wasting the approver's attention
- Recurring payments never reviewed, renewing for years unnoticed
- No separation between recurring and one-off in reporting
- Renewal dates known only to whoever originally signed

## A workable arrangement

| Mechanism                   | What it does                                |
| --------------------------- | ------------------------------------------- |
| **Recurring tag**           | Separates ongoing from one-off at entry     |
| **Approval on change**      | Review when the amount or terms move        |
| **Contract expiry warning** | Notice before automatic renewal             |
| **Annual total indicator**  | Makes the aggregate visible during planning |

## How to set it up in Jestor

1. Tag the request as recurring in **Jestor** at the point of entry.
2. Register the associated contract, letting **OCR** extract value and dates.
3. Set the automation notifying five days before expiry.
4. Set the rule changing contract status to pending renewal on the expiry date.
5. Build an indicator totalling tagged recurring spend across the year.

## Why Jestor is the best complement to Omie for recurring spend

The integration is native, with no middleware — so the approved entry reaches accounts payable without a second entry, while the review layer stays where the decision is made.

The **ERP** keeps the accounting and the payment; Jestor covers the decision about whether the commitment should continue.

## Frequently Asked Questions

### Must recurring payments be approved monthly?

No — review on change and before renewal. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### When is the renewal warning sent?

Five days before the expiry date.

### How do I see the annual total?

With an indicator filtered on the recurring tag.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.