How Can I Keep Track of Hearings and Meeting Dates on a Shared Calendar?
You can keep track of hearings and meeting dates on a shared calendar by registering every hearing and client meeting as an event linked to the case or client, assigning who attends and creating preparation tasks with deadlines before each date.
In Jestor, events, cases and tasks are connected, so the whole team sees what is coming and who is responsible.
Why do personal calendars create risks?
Each lawyer or consultant keeps important dates in a personal calendar. Others cannot see them.
When someone is sick or overloaded, nobody knows which hearings or meetings need coverage.
Preparation starts late because reminders depend on individual habits.
What problems does a shared calendar solve?
- Dates hidden in personal calendars
- No coverage plan for absences
- Late preparation
- Conflicting appointments for the same person
- Clients not informed about meetings
How do I build a shared calendar in Jestor?
- Create an events table with type, date, time, location and attendees.
- Link each event to the case or client.
- Show a calendar view for the firm and filtered views per person.
- Create preparation tasks with deadlines before each event.
- Record outcomes and next steps after the event.
| Event type | Preparation |
|---|---|
| Hearing | Documents and arguments ready |
| Client meeting | Agenda and materials |
| Internal review | Status update |
How do I handle absences?
A shared view shows every event assigned to the absent person.
Managers can reassign attendance and preparation tasks in minutes.
Why use Jestor for hearing and meeting calendars?
- Shared calendar: every event visible to the team.
- Linked cases: events connected to files and history.
- Preparation tasks: work starts on time.
- Outcome records: next steps captured after each event.
Recording the outcome on the case right after each hearing or meeting keeps the file updated and helps colleagues continue the work.
Clients can also be informed about upcoming meetings through WhatsApp or email, with messages recorded on the client card.
This is how you keep track of hearings and meeting dates on a shared calendar and never miss one.
Frequently Asked Questions
Can each person see only their events?
Filtered views show each person their own events, while managers see all.
Can I get free setup help?
Yes. The Jestor team helps at no cost at jestor.com.
Can events create preparation tasks?
Yes. An automation can create tasks when an event is registered.
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