How Can I Track Which Purchase Orders Are Still Pending Approval?
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How Can I Track Which Purchase Orders Are Still Pending Approval?
You track pending purchase orders by giving each one a status field that updates automatically as it moves through the approval process, visible on a single dashboard. On Jestor, this runs through a purchase order Kanban connected to Approvals.
Checking on the status of a purchase order by messaging the approver directly is slow, and it doesn't scale once there are more than a handful of orders in flight at once.
What manually checking order status costs
- Time spent messaging approvers individually to check on status
- No single place to see every order currently awaiting a decision
- Delay while waiting for a reply about something that should be visible
- Difficulty knowing which orders have been sitting the longest
How tracking pending orders works
- Every purchase order carries a status field, updated automatically
- A Kanban view groups orders by their current approval stage
- Anyone with access can see pending orders without messaging anyone
- Orders sitting too long in one stage can be flagged for follow-up
Why Jestor fits this use case
- The Kanban view removes the need to message approvers for status
- Everyone with access sees the same current state of every order
- Flagging stalled orders makes bottlenecks visible before they escalate
- This scales from a handful of monthly orders to a high-volume purchasing operation
| Manual status checks | Kanban status tracking |
|---|---|
| Requires messaging the approver | Visible to anyone with access |
Frequently Asked Questions
Can I filter to see only orders pending my own approval? Yes, filtered views can show just what's relevant to a specific approver. More at jestor.com.
Does the status update automatically as an order moves stages? Yes, without any manual update required.
Can I see how long an order has been pending? Yes, based on the timestamp when it entered its current stage.
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