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# How Do I Migrate Purchasing Data Out of a Shared Spreadsheet?
- URL: https://blog.jestor.com/how-do-i-migrate-purchasing-data-out-of-a-shared-spreadsheet/
- Published: 2026-09-22T19:18:53.000Z
- Updated: 2026-09-22T19:18:53.000Z
- Author: Bruno Bannach

Slug suggestion: migrate-purchasing-data-out-shared-spreadsheet Primary keyword: migrate purchasing data out of a shared spreadsheet

# How Do I Migrate Purchasing Data Out of a Shared Spreadsheet?

You migrate purchasing data by uploading the existing spreadsheet, then rebuilding the process as a structured request form with vendor comparison and alcada-based approval, ending in direct ERP entry. On **Jestor**, this combines structured forms, approval routing, and native ERP integration.

A shared purchasing spreadsheet usually tracks requests, but does nothing to compare vendors consistently, enforce approval, or connect the final decision to the accounting entry it should generate.

## What shared purchasing spreadsheets get wrong

- Purchase requests submitted informally, with no consistent format
- Vendor comparison happening outside the spreadsheet, if it happens at all
- No enforcement of who is authorized to approve a given purchase
- Manual re-entry into the ERP after a decision is made in the spreadsheet

## How structured purchasing migration works

- Upload the existing spreadsheet to generate an initial purchase request table
- Purchase requests pass through a standard **form**, connected to relevant budget data
- Multiple vendor quotes can be compared within the same request
- **Alcada** rules route approval, and approved purchases enter the **ERP** directly

## Why Jestor fits this use case

- Vendor comparison, approval, and ERP entry share the same connected structure
- Budget impact is visible before approval, not discovered afterward
- Native ERP integration removes the manual re-entry step
- Migration typically starts by uploading the existing purchasing spreadsheet directly

| Shared purchasing spreadsheet        | Structured purchasing flow            |
| ------------------------------------ | ------------------------------------- |
| Informal requests, manual comparison | Structured form, connected comparison |

## Frequently Asked Questions

**Can multiple vendor quotes be compared within one migrated request?** Yes, quotes can be attached and compared within the same request. More at [jestor.com](https://www.jestor.com/?ref=blog.jestor.com).

**Does this enter directly into the ERP once approved?** Yes, through native Omie or Conta Azul integration.

**Can I upload my existing purchasing spreadsheet to start?** Yes, uploading it directly is a recommended starting point.

With Jestor, you can automate workflows, connect teams, and build internal systems your way, all without code and powered by AI. Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.