How Do I Stop Purchase Approvals From Happening Over Email?
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How Do I Stop Purchase Approvals From Happening Over Email?
You stop email-based approvals by giving every purchase request a structured record with a clear approve or reject action, instead of a reply buried in an inbox thread. On Jestor, this runs through native Approvals connected to purchase requests.
Approvals given over email leave no consistent, searchable record, and a request can easily get lost in a busy inbox with no one noticing it was never actually decided.
What email-based approvals cost
- Approval decisions scattered across individual inboxes, hard to search later
- Requests getting lost in busy inboxes with no follow-up mechanism
- No consistent record of who approved what and exactly when
- Difficulty auditing the approval process when something goes wrong
How structured purchase approvals work
- Each purchase request becomes a record within a defined Approvals flow
- Approvers see a clear approve or reject action, not a buried email reply
- Every decision is timestamped and connected to the specific request
- Pending requests surface on a dashboard instead of an inbox
Why Jestor fits this use case
- The structured record replaces the ambiguity of an email-based approval
- Nothing gets lost, since pending requests remain visible until resolved
- A documented, timestamped history supports later auditing
- This scales from occasional requests to a high volume of daily purchases
| Email-based approval | Structured approval workflow |
|---|---|
| Easily lost, no clear record | Documented, tracked to resolution |
Frequently Asked Questions
Can approvers still get notified via email or WhatsApp? Yes, notifications can go out through those channels while the record stays structured. More at jestor.com.
Is every approval decision documented with a timestamp? Yes, automatically as part of the workflow.
Can I see all pending approvals in one place? Yes, through a dedicated dashboard view.
With Jestor, you can automate workflows, connect teams, and build internal systems your way, all without code and powered by AI. Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.