How Do I Track Candidates Through Each Stage of Recruitment?
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How Do I Track Candidates Through Each Stage of Recruitment?
You track candidates by moving each one through a structured pipeline, screening, interview, offer, with status visible to the whole hiring team at every stage. On Jestor, this runs through RH e Recrutamento with a Kanban-based candidate pipeline.
Candidates tracked in a spreadsheet, with status updated inconsistently, make it hard to know who's actually next in the process without asking around.
What spreadsheet-tracked recruitment costs
- Inconsistent status updates leaving the team unsure who's next in the process
- Candidates falling through the cracks between one stage and the next
- No shared visibility across everyone involved in the hiring decision
- Time wasted asking colleagues for an update instead of checking one place
How structured candidate tracking works
- Each candidate moves through defined stages in a visual pipeline
- A match percentage can help prioritize which candidates to move forward
- The whole hiring team sees the same current status without asking around
- Automations can notify the right person when a candidate reaches their stage
Why Jestor fits this use case
- The structured pipeline removes the ambiguity of inconsistent spreadsheet updates
- Shared visibility means no one has to ask for a status that's already visible
- This reduces the risk of a promising candidate falling through the cracks
- This scales from occasional hiring to a high-volume recruitment operation
| Spreadsheet recruitment | Structured pipeline |
|---|---|
| Inconsistent, hard to track | Visual, shared, current |
Frequently Asked Questions
Can multiple interviewers leave notes on the same candidate? Yes, the record supports collaborative notes from the whole hiring team. More at jestor.com.
Does moving a candidate to a new stage notify anyone automatically? Yes, when configured as part of the recruitment automation.
Can I see candidates for multiple open roles in the same view? Yes, filtered by role or combined across every open position.
With Jestor, you can automate workflows, connect teams, and build internal systems your way, all without code and powered by AI. Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.