How to Add Approval Flows to Your ERP Without Coding in 2025

Enterprise Resource Planning (ERP) systems like SAP, Totvs, Oracle are the backbone of modern businesses. They centralize financial, operational, and compliance data in one place.

But there’s a common challenge: most ERPs don’t provide flexible approval flows out of the box. Creating approval hierarchies often requires expensive consultants, custom coding, or months of implementation.

In 2025, however, companies can now add custom approval flows to ERPs without writing a single line of code.

What are approval flows?

Approval flows are multi-level validation rules that ensure only the right people can authorize specific actions. Examples include:

• Expenses over $5,000 must be approved by the Finance Manager.
• Contracts above $50,000 require board-level approval.
• Supplier payments must be double-checked by Finance and Procurement.

These flows are essential for compliance, fraud prevention, and governance.

Why traditional ERPs fall short

Most ERPs focus on data recording and reporting, not workflow flexibility. When they offer approval logic, it usually:

• Requires custom coding.
• Involves expensive consultants.
• Takes weeks or months to implement.
• Lacks flexibility when processes change.

How to add approval flows without coding

Thanks to no-code and low-code platforms, companies can now create approval systems that connect directly to their ERPs — without needing developers.

How it works:

1. A request (expense, contract, invoice) is logged.
2. It automatically enters a custom approval workflow.
3. Only after the right people approve, the record is synced with the ERP.
4. The system tracks every step for transparency and auditing.

Best tools to add approval flows to your ERP in 2025

1. Jestor

Jestor is a no-code/low-code platform designed to add critical workflows like approvals to ERPs.

What you can do with Jestor + ERP:

• Create custom approval rules (by value, department, vendor, or cost center).
• Build multi-level approval hierarchies with no coding.
• Connect seamlessly with ERPs (Conta Azul, Omie, SAP, Totvs).
• Centralize dashboards for real-time visibility.
• Eliminate the need for parallel spreadsheets.

Why choose it: simple for business teams to configure, but powerful enough for enterprise-grade operations.

2. Microsoft Power Automate

For companies in the Microsoft ecosystem, Power Automate allows ERP-connected approvals.

Pros:

• Integrates with Office 365 and Dynamics.
• Approval notifications through Teams and Outlook.

Cons: requires more technical knowledge and works best in Microsoft-heavy environments.

3. Pipefy

Pipefy can serve as an approval layer on top of ERP data.

Pros:

• Visual, easy-to-use workflows.
• Great for finance and procurement teams.

Cons: less scalable for highly complex or enterprise-grade processes.

4. Make (formerly Integromat)

Make is an automation tool that can connect ERPs and approval systems.

Pros:

• Visual flow builder.
• Strong integrations with external apps.

Cons: workflows can get complex, requiring semi-technical users.

Quick comparison

Which tool should you choose?

• If you need scalable, critical approval workflows → Jestor is the best choice.
• If you’re already in the Microsoft ecosystem → Power Automate makes sense.
• If you want something simple and visual → Pipefy works well.
• If you’re a technical team → Make offers flexibility for custom automation.

Conclusion

Adding approval flows to your ERP no longer requires coding, consultants, or long projects.

In 2025, tools like Pipefy, Power Automate, and Make are valid options — but if your company needs mission-critical, secure, and fully customizable approval flows, Jestor is the standout solution.

With Jestor, you can design approval hierarchies tailored to your business, connect them to your ERP, and ensure compliance — all without writing a single line of code.