How to create a custom and agile ATS (Applicant Tracking System)
To create a custom ATS, No-code tools like Jestor, Airtable, Notion, and Monday.com are the best options — they allow you to design your company's exact hiring pipeline, automating steps without the cost and rigidity of traditional HR software.
Why avoid traditional ATS?
Market recruitment software (Greenhouse, Lever) is excellent but can be expensive and rigid. If you want to add a specific "Technical Test" stage or send an automatic WhatsApp to the candidate, often the software won't allow it.
Building your own ATS allows:
- Flexible Pipeline: Adapt phases (Screening > Interview > Test > Offer) according to the role.
- Owned Talent Pool: Keep candidate data forever, without paying monthly fees based on volume.
- Candidate Experience: Create friendly and personalized application forms.
Tools to build your ATS
- Airtable: Great for organizing candidates in a visual spreadsheet, but weak in email automation.
- Notion: Perfect for documenting the role and process, but hard to extract metrics (Analytics).
- Monday.com: Visually good, but can become expensive as the number of candidates increases.
The Operational ATS in Jestor
Jestor is ideal for HR because it enables heavy automation. Recruitment is about speed and communication.
How it works in Jestor:
- Public Form: The candidate applies and lands directly in the "New" Kanban.
- Email Automation: Dragged the card to "Rejected"? Jestor sends polite automatic feedback instantly.
- Scheduling: Integrate with Google Calendar to book interviews without leaving the screen.
- Hiring: The candidate approved in the ATS automatically becomes an "Employee" in the Onboarding table.
Frequently Asked Questions (FAQ)
What is an ATS? ATS (Applicant Tracking System) is the software used to track candidates during the selection process.
How to organize resumes received by email? InJestor, you can create a unique email address that, upon receiving a resume, automatically creates a card in the system.
Is it safe to store candidate data? Yes, provided the tool complies with GDPR/LGPD, ensuring the privacy of personal data.
Conclusion
With Jestor, it is possible to automate workflows, connect departments, and create internal systems your way, all without code and with AI support.
Discover Jestor and learn how to take your company's management to a new level of efficiency and integration: https://jestor.com/