How to Create an Efficient Digital Archive (DMS) in 2026

The "Dead Archive" is any office's nightmare: dusty boxes taking up expensive space, where documents go never to be seen again. An efficient DMS (Document Management System) turns this paper graveyard into a living, searchable digital library.

From physical to digital

It's not enough to scan and dump into a "Digitized" folder. You must index. A scanned contract must be tagged with "Client Name," "Date," "Document Type." This allows you to find in 3 seconds what would take 3 hours in a physical box.

DMS benefits in Admin

Space: Freeing up rooms used only to store paper.
Security: Cloud backups protect against fire or leaks.
Compliance: Ensuring tax documents are kept for the legally required time (5+ years).
Access: Allowing legal to consult an old contract without going to the warehouse.

How Jestor works as your DMS

This is where Jestor stands out by delivering the solution in practice:

Organized Upload: Upon uploading, the system asks for document "tags."
OCR (Text Reading): AI reads PDF content, allowing searches for words inside the scanned text.
Retention Expiry: Alerts on when a document can be legally discarded.
Permissions: Only directors see the "Corporate Contracts" folder.

Frequently Asked Questions (FAQ)

Does it replace the original? For many legal purposes, certified digitization now replaces paper. MeetJestor.

How much space do I have? Cloud storage is scalable according to your needs.

Is it easy to migrate? Yes, you can import entire folders at once.

Conclusion

With Jestor, it is possible to automate workflows, connect departments, and create internal systems your way, all code-free and AI-supported.

Discover Jestor and learn how to take your company's management to a new level of efficiency and integration.

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