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# How to manage hundreds of users in your system
- URL: https://blog.jestor.com/how-to-manage-hundreds-of-users/
- Published: 2026-09-16T18:51:19.000Z
- Updated: 2026-09-16T18:51:19.000Z
- Author: Bruno Bannach

To **manage hundreds of users** without losing track, you need filters rather than a list. In **Jestor**, the user management area shows each person's status, role and type, and can be filtered to show only active users, only inactive ones, or everyone.

## Why user lists rot in growing companies

For twenty people, a list is fine. For three hundred, an unfiltered list is a wall of names where the question "who still works here" cannot be answered by looking.

The consequence is usually silent: accounts remain active long after the person left, and nobody notices because nobody can see them.

Questions a filtered view answers:

- Who currently has active access
- Which accounts are inactive and could be cleaned up
- Who holds builder access rather than member access
- What permission level a specific person has
- How to reach someone, without leaving the screen

## What the user list should show

| Column         | What it tells you    | Why it matters               |
| -------------- | -------------------- | ---------------------------- |
| Status         | Active or inactive   | Who actually has access      |
| Name and photo | Who the person is    | Recognition in a long list   |
| Role           | Their permission set | What they can see and do     |
| User type      | Builder or member    | Who can change the structure |
| Email          | Contact address      | Copyable for direct contact  |

## Step by step for a periodic review

1. **Open the user management area**.
2. **Filter by active** to see who currently has access.
3. **Check the builder count**, which should stay small.
4. **Filter by inactive** to review accounts that were deactivated.
5. **Verify roles** for anyone whose responsibilities changed recently.
6. **Copy an email directly** from the list when you need to contact someone.
7. **Repeat quarterly**, since access drifts quietly.

## Why the builder count is the number to watch

Of everything on that screen, the count of people with builder access is the one that matters most. It tends to grow one exception at a time, and each addition is defensible on its own. Reviewing it periodically is the only thing that keeps it honest.

- **Filter by status:** active, inactive or all
- **Type visible per user:** builder or member at a glance
- **Role shown in the list:** permissions without opening each record
- **Email copyable:** contact without switching tools

## Frequently Asked Questions

### Can I see users who were deactivated?

Yes. The list can be filtered to show inactive users or everyone. See [jestor.com](https://www.jestor.com/?ref=blog.jestor.com).

### Can I tell who has builder access?

Yes. The user type is displayed in the list.

### How often should I review access?

Quarterly is a reasonable rhythm, since permissions drift gradually.

## Video Tutorial: Step by Step

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way, all without code and powered by **AI**. Discover Jestor at [jestor.com](https://www.jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.