How to share an internal app with a specific team
To share an internal app properly, you grant access to a role rather than to individuals, and you choose what that role can do: use the app, or change it. In Jestor, sharing happens from the app itself, with interact and full control as the two levels.
Why access requests pile up
An app built for one team eventually gets useful to another. Someone asks for access, a builder grants it, and a month later nobody can say who has access to what or why.
Granting by role rather than by person turns that from an accumulating list into a rule.
What role based sharing fixes:
- Access granted person by person with no pattern
- No way to answer who can see this app
- New joiners needing individual access requests
- Editing rights handed out because it was the only option
Interact or full control
| Level | What it allows | Who should have it |
|---|---|---|
| Interact | View the app and fill in data | The people running the process |
| Full control | Edit the app itself | Whoever maintains it |
Step by step to share
- Open the app you want to share.
- Use the share option directly on the app.
- Select the roles that need access, rather than individuals.
- Choose the level, interact for most people and full control for maintainers.
- Save, and the role gains access immediately.
- Review periodically, removing roles that no longer need it.
Why interact is the right default
Full control is rarely what someone actually needs. The request is almost always "I need to use this", not "I need to change this". Granting interact answers the real need and keeps the structure stable, which is what makes an internal tool trustworthy over time.
- Shared from the app: no detour through a separate settings area
- Role based: access follows the role, not the individual
- Two clear levels: using and maintaining kept separate
- Highest access stays limited: full control reserved deliberately
Frequently Asked Questions
Should I share an app with people or with roles?
With roles, so access follows the role rather than accumulating per person. See jestor.com.
What is the difference between interact and full control?
Interact allows viewing and filling in data. Full control allows editing the app itself.
Where do I share an app from?
Directly from the app, through its share option.
Video Tutorial: Step by Step
With Jestor, you can automate workflows, connect teams, and build internal systems your way, all without code and powered by AI. Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.