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# How Can I Run Incoming Inspection Checklists for Received Materials?
- URL: https://blog.jestor.com/incoming-inspection-checklists-received-materials/
- Published: 2026-10-13T21:20:38.000Z
- Updated: 2026-10-13T21:20:38.000Z
- Author: Bruno Bannach

You can **run incoming inspection checklists for received materials** by defining an inspection plan for each material — documents, quantities, dimensions, visual checks — completing it when the delivery arrives and releasing, holding or rejecting the material based on the results.

In **Jestor**, inspections are linked to the purchase order and supplier, so problems are traced and reported with evidence.

## Why inspect materials on arrival?

Defective materials that enter production cause scrap, rework and delays. The problem is often found days later.

By then, it is harder to prove that the supplier was responsible.

Inspection on arrival stops problems at the door.

## What problems does incoming inspection solve?

- Defective materials reaching production
- Scrap and rework from bad materials
- Weak evidence for supplier claims
- No supplier quality history
- Inconsistent checks between inspectors

## How do I run incoming inspections in Jestor?

1. **Create inspection plans** per material with checks and tolerances.
2. **Start an inspection** when a delivery is received.
3. **Record measurements** and photos.
4. **Decide**: Released, On hold, Rejected.
5. **Notify the supplier** with evidence when material is rejected.

| Check      | Example                       |
| ---------- | ----------------------------- |
| Documents  | Certificate and invoice match |
| Quantity   | Matches purchase order        |
| Dimensions | Within tolerance              |
| Visual     | No damage or contamination    |

## How do I keep rejected material separate?

Marking materials as On hold or Rejected prevents them from being used.

Validations can block consumption of materials that were not released.

## Why use Jestor for incoming inspection?

- **Inspection plans**: the same checks every time.
- **Mobile recording**: measurements and photos at receiving.
- **Release status**: only approved materials used.
- **Supplier quality data**: rejections tracked by supplier.

## What else helps you run incoming inspection checklists for received materials?

- Inspection frequency can be adjusted by supplier history, checking reliable suppliers less often and new or problematic ones more closely.
- Inspection results should be shared with purchasing quickly. When a material is rejected, purchasing can request a replacement immediately and inform production about the impact on the schedule.
- An automation can notify purchasing as soon as the status changes.
- This shortens the time between detecting a problem and solving it.

This is how you run incoming inspection checklists for received materials and protect production.

## Frequently Asked Questions

### Can inspections be done on a tablet?

Yes. Checklists work on tablets and phones.

### Can I try it free?

Yes. Start with a free account at [jestor.com](https://www.jestor.com/?ref=blog.jestor.com).

### Can rejected materials be blocked?

Yes. Validations can block use of materials not released.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**.

Discover Jestor at [jestor.com](https://www.jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.