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# How to Keep Documentation and Process in Sync
- URL: https://blog.jestor.com/keep-documentation-and-process-in-sync/
- Published: 2026-09-17T22:41:33.000Z
- Updated: 2026-09-17T22:41:33.000Z
- Author: Bruno Bannach

To **keep documentation and process in sync**, attach the document to the process it describes. Documentation stored separately drifts because nothing connects a change in one to the other.

## How drift happens

The process changes and the document does not.

- A phase added and the document describing the old flow
- A threshold changed with the written version unrevised
- New joiners learning a process that no longer exists
- An agent answering from outdated material

## What keeps them together

- **Attachment to the process**, not a separate repository
- **A named owner** for the document
- **Update at the moment of change**, not at review time
- **One authoritative version** per topic
- **Reuse as a knowledge base**, so errors surface quickly

## How to set it up in Jestor

1. Write the documentation as a document in **Jestor**, attached to the process record.
2. Assign an owner, recorded alongside the process.
3. Attach it to an **AI** agent so people ask rather than search.
4. Update it as part of making the process change, not afterwards.
5. Wrong answers from the agent then indicate outdated documentation.

## Why choose Jestor for living documentation?

Because the same document serves as reading material and as an agent's knowledge base in **Jestor**, drift surfaces quickly: an outdated document produces a wrong answer somebody notices.

Attaching the document to the process it describes is what makes updating it part of the change rather than a separate task nobody schedules.

## Frequently Asked Questions

### Where should documentation live?

Attached to the process it describes. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### How does drift surface?

The agent answers from outdated material and someone notices.

### When should it be updated?

As part of the change, not afterwards.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.