Key Management and Physical Access Control in 2026
Managing physical keys and access cards is a classic administrative headache. The paper logbook at reception ("Taken by/Time") is insecure and hard to audit. If a master key goes missing, the cost of changing all locks is sky-high.
The digital check-in
Access control should be treated like an asset loan.
- Registry: Each key/card has a unique code.
- Checkout: The employee scans the code, and the system logs "Taken by John at 08:00."
- Return: The system checks it back in and logs the time.
What Admin gains
- Security: Knowing in real-time who has access to restricted areas (Server Room, Inventory, Archives).
- Accountability: Automatic alerts if the key isn't returned by the end of the day.
- History: In case of theft, knowing who was the last person to access the room.
How Jestor organizes access
This is where Jestor stands out by delivering the solution in practice:
- Key Registry: A database of all keys and the locations they open.
- Reception App: The doorman or receptionist logs key handover on a tablet.
- Signature: The employee digitally signs the checkout.
- HR Link: If an employee is terminated, the system notifies which keys they need to return.
Frequently Asked Questions (FAQ)
Does it work for parking cards? Yes, control any rotating physical access item. MeetJestor.
Does it work with QR Code? Yes, stick a code on the keychain to facilitate logging.
Does it generate access reports? Yes, know who accesses the server room most, for example.
Conclusion
With Jestor, it is possible to automate workflows, connect departments, and create internal systems your way, all code-free and AI-supported.
Discover Jestor and learn how to take your company's management to a new level of efficiency and integration.