How to manage a corporate training programme
To manage corporate training beyond scheduling sessions, enrolment, attendance and completion have to be recorded per person. In Jestor, a programme is a set of connected records, so who was trained on what, and when, is a query rather than an archaeology project.
Why training programmes cannot prove anything
Sessions are delivered, attendance is noted on a sheet, and the sheet is filed. Asked six months later who received a particular training, nobody can answer without searching physical or scattered records.
That matters for compliance, for onboarding and for deciding whether the programme works.
What tracking enables:
- Answering who was trained on what, instantly
- Identifying people who missed a mandatory session
- Scheduling refreshers before certifications lapse
- Measuring completion rather than delivery
- Linking training to the roles that require it
What to record
| Element | Why |
|---|---|
| Course | What is being taught |
| Session | A specific delivery with a date |
| Enrolment | Who was expected |
| Attendance | Who actually attended |
| Completion | Whether the requirement was met |
| Validity | When a refresher is due |
Step by step to structure it
- Create a courses registry, separate from individual sessions.
- Create sessions as records connected to a course and a date.
- Enrol people as connected records, so expectation is explicit.
- Record attendance per person, not as a headcount.
- Record completion separately, since attending is not completing.
- Set validity periods where a refresher is required.
- Link courses to roles, so requirements follow the position.
Why linking courses to roles beats tracking individuals
Maintaining a list of who needs what training becomes unmanageable as people change roles. Attaching requirements to the role means a person moving into a position automatically inherits the requirements, and a gap becomes a calculation rather than an audit.
Why choose Jestor
In Jestor, courses, sessions, enrolments and attendance are connected records, so completion by person or by role is a filter. Validity dates trigger refresher alerts, requirements can be attached to roles in the employee registry, and onboarding checklists can generate the enrolments automatically.
Frequently Asked Questions
Should attendance and completion be the same field?
No. Attending a session is not the same as meeting the requirement. See jestor.com.
How do I keep requirements current as people change roles?
Attach training requirements to the role rather than to the individual.
How are refreshers triggered?
Through validity dates on the completion record, with alerts in advance.
Video Tutorial: Step by Step
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