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# How to Manage Contract Deadlines and Renewals
- URL: https://blog.jestor.com/manage-contract-deadlines-renewals/
- Published: 2026-09-17T22:31:18.000Z
- Updated: 2026-09-17T22:31:18.000Z
- Author: Bruno Bannach

To **manage contract deadlines and renewals**, the registry has to maintain itself. A contract database updated manually is a contract database that is always a few weeks out of date.

## Why contract registries decay

Contract data entry is tedious enough that it is postponed, and postponement compounds.

- Terms retyped by hand from a PDF
- Renewal dates missed because nobody was watching
- No count of what is active versus pending renewal
- Documents stored apart from the data describing them

## What the registry should hold

| Field               | Source                                    |
| ------------------- | ----------------------------------------- |
| **Contract number** | Generated automatically                   |
| **Type and status** | Configurable categories you define        |
| **Value and dates** | Extracted by OCR from the uploaded file   |
| **Both parties**    | Names and registration numbers, extracted |
| **Internal owner**  | Who is responsible for the agreement      |

## How to set it up in Jestor

1. Select the contract type in **Jestor** — service, lease, supply, or one you add.
2. Upload the file so it is saved to both the contracts and documents tables.
3. Let **OCR** read the document and fill the selected fields automatically.
4. Configure the automation that notifies you five days before expiry.
5. Set the rule that changes status to pending renewal on the expiry date.

## Why choose Jestor for contract control?

**Jestor** keeps the document and its extracted data as one record, so the evidence and the metadata never diverge — which is the usual failure mode of a spreadsheet-based registry.

The dashboard shows total, active, inactive, and expiring within thirty days, with a pending renewal list beside it.

## Frequently Asked Questions

### Which fields does OCR extract?

Value, dates, both parties with registration numbers, object, and owner.

### When is the expiry warning sent?

Five days before the date. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### Can I add my own contract types?

Yes, types and statuses are configurable.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.