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# What Is a Good Way to Manage Exam Schedules and Grade Submission Deadlines?
- URL: https://blog.jestor.com/manage-exam-schedules-grade-submission-deadlines/
- Published: 2026-10-13T21:15:09.000Z
- Updated: 2026-10-13T21:15:09.000Z
- Author: Bruno Bannach

A good way to **manage exam schedules and grade submission deadlines** is to keep every exam in one calendar linked to class, room and instructor, create a grading task with a deadline for each exam and follow pending grades until they are submitted.

In **Jestor**, exams and grading tasks are connected, so coordinators see which grades are late before report cards are due.

## Why do exam periods get chaotic?

Exam weeks concentrate rooms, invigilators and grading work. Schedules change, and grade deadlines are announced by message.

Late grades delay report cards, and coordinators spend days chasing instructors.

## What problems does exam management solve?

- Overlapping exams for the same class
- Rooms or invigilators double-booked
- Late grade submissions
- No visibility of pending grading
- Students unsure of exam dates

## How do I organize exams in Jestor?

1. **Create an exams table** with class, date, room and invigilator.
2. **Show a calendar** by class and by room to avoid conflicts.
3. **Create a grading task** per exam with a submission deadline.
4. **Track grading status**: Pending, In grading, Submitted.
5. **Review a filtered view** of overdue grading tasks.

| Item             | Owner       | Deadline                  |
| ---------------- | ----------- | ------------------------- |
| Exam scheduled   | Coordinator | Before the exam period    |
| Exam applied     | Instructor  | Exam date                 |
| Grades submitted | Instructor  | School's grading deadline |
| Report cards     | Secretary   | End of term               |

## How do I reduce late grade submissions?

A shared view of pending grading tasks makes delays visible to everyone.

An automation can create the grading task as soon as the exam is marked as applied, so the deadline starts on time.

## Why use Jestor for exam schedules?

- **Exam calendar**: classes, rooms and invigilators in one view.
- **Grading tasks**: every exam has a submission deadline.
- **Overdue visibility**: late grades appear on a filtered list.
- **Event automations**: tasks created when exams change status.

Room and invigilator planning benefits as well. Seeing all exams on one calendar makes it easier to share rooms, balance invigilation duties among teachers and avoid placing two large exams in the same space at the same time.

This structure helps you manage exam schedules and grade submission deadlines without last-minute chasing.

## Frequently Asked Questions

### Can students see the exam calendar?

You can share exam dates through forms, messages or restricted views.

### Can I get free help setting this up?

Yes. The Jestor team helps at no cost; visit [jestor.com](https://www.jestor.com/?ref=blog.jestor.com).

### Can grading tasks be created automatically?

Yes. An automation can create the task when the exam status changes.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**.

Discover Jestor at [jestor.com](https://www.jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.