> ## Content Index
> Fetch the complete content index at: https://blog.jestor.com/llms.txt
> Use this file to discover other available public pages before exploring further.

# How to Manage Subcontractors on a Project
- URL: https://blog.jestor.com/manage-subcontractors-on-a-project/
- Published: 2026-09-17T22:40:26.000Z
- Updated: 2026-09-17T22:40:26.000Z
- Author: Bruno Bannach

To **manage subcontractors on a project**, treat them as suppliers with a scope. The documents, the cost, and the work all need to reference the same project.

## Where subcontractor management fails

Each dimension is tracked by someone different.

- Documents collected by one person and forgotten
- Cost attributed to the project only at invoicing
- Scope agreed verbally and disputed later
- No record of whether documentation stayed valid

## What to track

| Element                  | Where                             |
| ------------------------ | --------------------------------- |
| **Homologation**         | Supplier record, with status      |
| **Documents and expiry** | Connected documents table         |
| **Scope**                | On the project's stages           |
| **Cost**                 | Requests connected to the project |
| **Completion evidence**  | A checklist and attachments       |

## How to set it up in Jestor

1. Register subcontractors in **Jestor** as suppliers with a homologation status.
2. Track their documents with expiry dates and automatic warnings.
3. Connect their scope to the project's stages on the **Gantt** view.
4. Link purchase requests to both the supplier and the project.
5. Add a checklist confirming completion before payment advances.

## Why Jestor is the best complement to Omie for subcontracted work

The **ERP** holds the payable; Jestor holds the homologation, the documents, the scope, and the completion evidence — the checks that should precede the payment.

Because supplier status is a real field rather than a note, a subcontractor with expired documentation is visible at the moment a payment is being approved.

## Frequently Asked Questions

### Can expired documents block payment?

Status is visible at approval, so the check is possible. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### How is scope tracked?

Against the project's stages.

### How is completion evidenced?

With a checklist and attachments.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.