What Is a Good Way to Manage Supplier Deliveries of Raw Materials?
A good way to manage supplier deliveries of raw materials is to record every purchase order with the confirmed delivery date, follow open orders on a board, check quantities and quality when the material arrives and flag late or incomplete deliveries.
In Jestor, purchase orders, deliveries and receiving checks are connected, so production planners know when materials will arrive.
Why do material deliveries surprise production?
Purchasing places orders by phone or email, and the confirmed dates are not shared with production.
Materials arrive late, incomplete or out of specification, and the problem is discovered when the job is about to start.
Suppliers repeat the same issues because nobody tracks them.
What problems does delivery management solve?
- Production waiting for late materials
- Incomplete deliveries not noticed
- Materials out of specification
- No supplier performance history
- Planners unaware of expected arrivals
How do I manage supplier deliveries in Jestor?
- Create purchase orders with supplier, items, quantities and confirmed date.
- Track status: Ordered, Confirmed, Shipped, Received, Late.
- Run a receiving checklist for quantity and quality.
- Record discrepancies with photos.
- Build dashboards of on-time delivery by supplier.
| Status | Action |
|---|---|
| Confirmed | Planner sees expected date |
| Late | Purchasing contacts supplier |
| Received | Receiving checklist |
| Discrepancy | Supplier notified with evidence |
How do planners use delivery dates?
Linking purchase orders to production orders shows which jobs depend on each delivery.
When a delivery is late, the planner can reschedule before the machine sits idle.
Why use Jestor for supplier deliveries?
- Ready template: Purchase Orders in the Jestor templates covers orders and approvals.
- Linked to production: jobs connected to materials.
- Receiving checks: quantities and quality recorded.
- Supplier performance: on-time rate per supplier.
What else helps you manage supplier deliveries of raw materials?
- Supplier data helps negotiations. Sharing on-time and discrepancy rates with suppliers creates clear expectations and supports better terms.
- Expected deliveries can also be shown on a calendar. Receiving teams see what will arrive each day and can prepare space, equipment and people in advance.
- This avoids congestion at the receiving area on busy days.
This is how you manage supplier deliveries of raw materials and protect the production plan.
Frequently Asked Questions
Can I see on-time delivery by supplier?
Yes. Dashboards calculate on-time rates per supplier.
Is there a purchase orders template?
Yes. It installs in about two minutes; see jestor.com.
Can receiving be done on a tablet?
Yes. Receiving checklists work on mobile devices.
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