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# How to Manage a Supplier Homologation Process
- URL: https://blog.jestor.com/manage-supplier-homologation/
- Published: 2026-09-17T22:31:31.000Z
- Updated: 2026-09-17T22:31:31.000Z
- Author: Bruno Bannach

A **supplier homologation process** approves a company to be paid before any invoice arrives. Done informally, it becomes the reason a payment sits blocked at the worst moment.

## Why homologation stalls

The process involves the supplier, procurement, finance, and often legal — none of whom share a system.

- Documents requested by email and lost in threads
- Status unknown to everyone including the supplier
- The same supplier registered twice by different people
- Approval given verbally, with no record

## What the process should cover

| Stage                   | What happens                                                |
| ----------------------- | ----------------------------------------------------------- |
| **Registration**        | The supplier submits their details through a public form    |
| **Document collection** | Required files uploaded, missing ones chased by update link |
| **Verification**        | A checklist confirming each requirement was checked         |
| **Approval**            | Status set to active, inactive, or temporarily blocked      |

## How to set it up in Jestor

1. Build the suppliers table in **Jestor** with a status field — active, inactive, temporarily blocked.
2. Add tags for attributes a supplier may hold several of, such as recurring or international.
3. Collect the initial registration through a public form, usable without an account.
4. Track homologation stages on a **Kanban**, with a checklist confirming verification.
5. Request anything missing with an update link, so the existing record is edited rather than duplicated.

## Why choose Jestor for supplier management?

**Jestor** makes supplier status a real field rather than a note, which means payment approval can check it — a supplier marked temporarily blocked cannot quietly be paid.

Because the supplier record is relational, every payment references it, so the full history of what a company was paid is available from their own card.

## Frequently Asked Questions

### Can suppliers submit without an account?

Yes, through a public form. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### How do I request missing documents?

With an update link, which avoids creating a duplicate.

### Can a supplier be temporarily blocked?

Yes, it is one of the status values.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.