How Do I Organize Project Drawings and Document Versions?
To organize project drawings and document versions, keep a register of every drawing and document with its number, revision, date and status, attach each revision as a new record and make sure the site team only sees the current approved version.
In Jestor, drawings are linked to the project, and filtered views show only current revisions.
Why do drawing versions cause mistakes?
Architects and engineers issue revisions frequently. Files are sent by email and saved in different folders.
Crews build from an outdated drawing, and the error is discovered after materials and labor are spent.
Nobody can say which version was valid on a given date.
What problems does a document register solve?
- Work done from outdated drawings
- Revisions lost in email
- No record of when each revision was issued
- Confusion between draft and approved versions
- Time wasted searching for the right file
How do I organize drawings in Jestor?
- Create a document register with number, title, discipline and project.
- Add each revision with date, status and attachment.
- Mark the current revision and archive older ones.
- Create a view showing only current approved drawings for the site.
- Notify the site team when a new revision is issued.
| Status | Visible to site team |
|---|---|
| Draft | No |
| For review | No |
| Approved, current | Yes |
| Superseded | No, kept for history |
How do I make sure crews use the right version?
Site managers open the current drawings view on a tablet or phone.
When a new revision arrives, an automation can notify the site, and the old version disappears from the current view.
Why use Jestor for project documents?
- Document register: every drawing and revision listed.
- Current-version views: crews see only approved revisions.
- Revision history: older versions kept with dates.
- Ready start: the Contracts and Document Management solution in the Jestor templates organizes documents and can be adapted.
A clear register also helps at handover. The final set of approved drawings is easy to compile for the client.
This is how you organize project drawings and document versions and avoid costly rework.
Frequently Asked Questions
Can I keep older revisions?
Yes. Older revisions stay archived with their dates.
Can I get free setup help?
Yes. The Jestor team helps at no cost; see jestor.com.
Can the site team see only current drawings?
Yes. Filtered views and permissions show only approved revisions.
Get to know Jestor
With Jestor, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by AI.
Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.