How Can I Keep Proof of Delivery Organized by Order?
You can keep proof of delivery organized by order by asking drivers to attach a photo of the signed receipt or the delivered goods directly to the order when they complete the delivery, and by requiring that proof before the order can be closed.
In Jestor, proof files are stored on each order, searchable by customer, date and driver.
Why is proof of delivery often lost?
Signed receipts travel in the truck, get stored in boxes and are scanned weeks later, if at all. Photos stay on drivers' phones.
When a customer disputes a delivery or an invoice, finding the proof takes hours.
What problems does organized proof solve?
- Signed receipts lost or damaged
- Photos stored on personal phones
- Slow answers to delivery disputes
- Invoices delayed while waiting for proof
- No standard for what counts as proof
How do I organize proof of delivery in Jestor?
- Add an attachment field for proof on each order.
- Let drivers upload a photo from their phone when delivering.
- Use OCR to read data such as receiver name or document number from the image.
- Add a button validation that requires proof before closing the order.
- Search by order, customer or date when proof is needed.
| Proof type | When it is used |
|---|---|
| Signed receipt photo | Standard deliveries |
| Photo of delivered goods | Unattended deliveries |
| Receiver name and document | Business deliveries |
| Exception note | Refused or partial deliveries |
How does proof speed up billing?
When proof is attached at the moment of delivery, finance can bill without waiting for paper.
Disputes are answered with a link to the order instead of a search through boxes.
Why use Jestor for proof of delivery?
- Mobile uploads: drivers attach proof from the road.
- OCR: data extracted from receipt images.
- Required proof: validations prevent closing orders without it.
- Searchable records: proof found in seconds.
A clear standard helps drivers too. Defining what a valid proof must show, such as signature, date and visible goods, avoids photos that do not help when a dispute arrives months later.
This setup helps you keep proof of delivery organized by order and ready when it matters.
Frequently Asked Questions
Can drivers upload photos from their phone?
Yes. Jestor works on mobile, and attachments can be added on the spot.
Can I get help setting it up?
Yes. Free setup help is available at jestor.com.
Can an order be closed without proof?
Not if you add a button validation that requires the proof field.
Get to know Jestor
With Jestor, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by AI.
Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.