Purchase approval system (authorization-tier flow)

A purchase approval system defines the path each order takes until it's authorized, with tiers based on amount. Platforms like Jestor offer a ready-made authorization-tier approval template that replaces the informal process with a clear, traceable flow, with no approvals lost in chat.

Why the authorization tier matters

Without a tier rule, either everything stalls at the manager or nothing is controlled. Both extremes cost dearly: slowness on one side, loss of control on the other.

The tier brings balance. Smaller orders move fast; larger ones go up to whoever is responsible for the amount. Each gets the level of attention it deserves.

A dedicated system automates that routing and keeps every decision, turning approval into a predictable process. In an audit, you can show exactly who approved what and when.

What the approval system needs to solve

Define who approves each amount range
Automatically route the order through the right tier
Reduce bottlenecks without losing control
Record every approval and rejection
Give predictability to each approval's timing
Give full traceability to the purchasing process

How it works in practice

Amount ranges tied to approval levels
A flow with first and second tier based on the order's amount
Approve and reject buttons with automatic recording
A Kanban of orders by stage and category
Notifications for the responsible approver at each step

Why use Jestor's ready-made template

The Orders with Approvers template comes with tiers configured and editable
Each decision is recorded, forming an audit trail
No code: adjust ranges, approvers, and rules easily
It integrates with suppliers, finance, and the ERP
Automations that move the order to the next tier

Frequently asked questions

Can I have more than one approval level? Yes. Jestor supports first and second tiers, with routing based on the order's amount.

Is everything traceable? Yes. Approvals and rejections are recorded on each order, with an auditable history.

Can I adjust the rules later? Yes. The ranges and approvers are editable anytime, no code.

Does it connect to finance? Yes. The approved order moves on to purchasing and finance in the same flow.

With Jestor, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by AI. Discover Jestor at jestor.com and see how to take your company's operations to a new level of efficiency and control.

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