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# How do you manage purchasing for hotel supplies with approvals?
- URL: https://blog.jestor.com/purchasing-hotel-supplies-approvals/
- Published: 2026-10-26T12:58:42.000Z
- Updated: 2026-10-26T12:58:42.000Z
- Author: Bruno Bannach

To **manage purchasing for hotel supplies with approvals**, let each department request supplies through one form, route requests by value to the right approver, place orders with suppliers, check deliveries, and send approved payables to the **ERP**.

In **Jestor**, purchase requests, approvals, and deliveries are connected, so spending stays under control.

## Why does hotel purchasing get messy?

Housekeeping, kitchen, maintenance, and front office all buy supplies. Requests come by message.

Duplicate orders happen, large purchases are made without approval, and deliveries are not checked.

## What problems does purchasing control solve?

- Duplicate orders
- Purchases without approval
- Deliveries not checked
- No spending view by department
- Payables typed by hand

## How do you manage purchasing in Jestor?

1. **Create a request form** with department, items, and needed date.
2. **Route approvals by value** with Approve and Reject buttons.
3. **Place orders** and record expected delivery.
4. **Check deliveries** with a checklist.
5. **Send approved payables** to **Omie** or **Conta Azul**.

| Request value          | Approver        |
| ---------------------- | --------------- |
| Up to the first limit  | Department head |
| Above the first limit  | Hotel manager   |
| Above the second limit | Owner           |

## How do you see spending by department?

Dashboards group purchases by department and category.

Managers spot unusual spending early.

## Where should you start?

Start with one department, usually housekeeping, and move others to the same form once the flow works.

## What mistakes should you avoid when you manage purchasing for hotel supplies with approvals?

- Accepting requests by message.
- Paying invoices without checking deliveries.
- Setting limits so low that routine orders wait.
- Not comparing supplier prices.
- Not recording urgent purchases made outside the flow.
- Forgetting to review supplier prices yearly.

## Why use Jestor for hotel purchasing?

- **Approval levels**: the Approvals solution supports hierarchy, value, and cost center.
- **Ready-made templates**: Purchase Orders and Orders with Approvers in the [Jestor templates](https://www.jestor.com/pt/templates/?ref=blog.jestor.com).
- **Delivery checks**: differences recorded.
- **ERP integration**: payables sent without retyping.

Supplier price history also supports negotiations for frequently bought items.

Purchase data by occupancy also helps plan budgets for the next season.

This is how you manage purchasing for hotel supplies with approvals and keep spending under control.

## Frequently Asked Questions

### Can approvals depend on value?

Yes. Approval flows follow value limits and hierarchy.

### Can I try Jestor for free?

Yes. Create a free account at [jestor.com](https://www.jestor.com/?ref=blog.jestor.com).

### Does Jestor pay suppliers?

No. Payables go to the ERP, where payment happens.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**.

Discover Jestor at [jestor.com](https://www.jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.