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# How to Build a Purchasing System With Competing Quotes
- URL: https://blog.jestor.com/purchasing-system-with-quotes/
- Published: 2026-09-17T22:29:01.000Z
- Updated: 2026-09-17T22:29:01.000Z
- Author: Bruno Bannach

A **purchasing system with quotes** records each request, gathers competing prices, and tracks how much the comparison actually saved. The choice of supplier stops being informal.

## Why purchasing decisions go unrecorded

The comparison usually happens — in someone's inbox, or verbally — but the reasoning does not survive.

- Quotes compared by email and then deleted
- No record of why one supplier was chosen
- Budget consumption discovered after the fact
- Savings from negotiation never quantified

## What the purchasing dashboard should show

| Indicator                       | What it answers                                   |
| ------------------------------- | ------------------------------------------------- |
| **Global budget**               | Total available across all projects               |
| **Amount spent**                | How much of the forecast has been consumed        |
| **Savings generated**           | What comparing quotes actually saved              |
| **Awaiting approval**           | How many requests are blocked on a quote decision |
| **Budget vs spend per project** | Where each project stands against its allowance   |

## How to configure it in Jestor

1. Register each project in **Jestor**, assigning a responsible manager.
2. Create purchase requests as cards on a **Kanban**, linked to their project.
3. Customize each phase — new request, quoting, approval, purchase.
4. Filter by priority, tag (recurring or imported requests), and date range.
5. Build indicators for global budget, spend, savings, and pending approvals.

## Why choose Jestor for purchasing control?

**Jestor** makes savings a tracked figure rather than an assumption, which is what turns quote comparison from a chore into something the team can see the value of.

Because requests are linked to projects, budget consumption per project is visible continuously instead of at closing — and the approval step can route by **cost center** like any other request.

## Frequently Asked Questions

### Can I see savings from comparing quotes?

Yes, it is one of the dashboard indicators. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### Can requests be linked to a project?

Yes, with budget and spend tracked per project.

### Can I customize the approval phases?

Yes, each phase on the board is configurable.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.