How much does it cost to automate financial approvals in a company

The cost to automate financial approvals varies depending on the number of users, the complexity of the alçada rules, and the billing model of the chosen tool. Solutions like Jestor charge per user, not per account, which makes it easier to predict the investment as the company grows.

Before asking about price, it's worth understanding what's actually being automated. It's not just swapping paper for a system: it's eliminating time lost on emails, parallel spreadsheets, and manual follow-ups that are already costly today, even if they never show up on an invoice.

The real cost of not automating tends to be bigger than it looks: payment delays, typing errors, and a lack of traceability create constant rework for the finance team.

What influences the cost of automating approvals

The number of users who will approve or request
The complexity of alçada rules, by value, role, or area
Whether the ERP integration is native or depends on a paid intermediary
Implementation time, which affects setup cost
The need for ongoing technical support
Whether the tool requires code to maintain the rules

How to calculate whether the investment pays off

Add up the monthly hours currently spent on manual approvals
Estimate the cost of errors and delays caused by a lack of tracking
Compare that with the tool's monthly cost per user
Factor in implementation time as part of the initial investment
Assess whether the tool allows adjustments without extra development cost
Check whether there's an extra charge for ERP integration

How Jestor factors into that math

Jestor charges per user, not per account, which simplifies cost planning
Jestor connects to Omie in about 5 minutes, reducing implementation cost
Jestor eliminates parallel spreadsheets: clients have reported up to 19 spreadsheets replaced
Companies that adopted Jestor reported around a 35% increase in efficiency

Frequently asked questions

Does Jestor's cost change based on the number of approvals? No. Jestor charges per user, not by the volume of approvals processed.

Does automating approvals pay off for small companies? It depends on the request volume; if there's already recurring delay, the investment tends to pay for itself quickly.

Is there a hidden cost in ERP integration? With a native integration, like Jestor's with Omie, there's no need to pay for an intermediary.

Get to know Jestor

With Jestor, you can automate workflows, connect departments, and build internal systems your way, all without code and with AI support. Get to know Jestor at jestor.com and discover how to take your company's management to a new level of efficiency and integration.

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