How Can I Reconcile Delivery Receipts With Invoices Each Month?
You can reconcile delivery receipts with invoices each month as an operational check by linking every delivery receipt to its invoice record, listing invoices without proof of delivery and deliveries without invoices, and resolving each mismatch before closing the month.
In Jestor, receipts and invoices are linked records, while bank reconciliation and accounting remain in the ERP.
Why do receipts and invoices drift apart?
Deliveries happen every day, but invoices may be issued later or in batches. Receipts arrive on paper or as photos.
At month end, some deliveries were never invoiced, and some invoices have no proof of delivery to support them.
What problems does this operational check solve?
- Deliveries completed but never invoiced
- Invoices without proof of delivery
- Disputes with customers at month end
- Hours spent comparing lists manually
- Revenue lost from missed invoices
How do I check receipts against invoices in Jestor?
- Attach delivery receipts to each shipment at delivery.
- Link shipments to invoice records sent from or synced with the ERP.
- Create a view of shipments delivered but not invoiced.
- Create a view of invoices without delivery proof.
- Resolve mismatches as tasks before month-end closing.
| Mismatch | Action |
|---|---|
| Delivered, not invoiced | Send to billing |
| Invoiced, no proof | Request proof from driver or carrier |
| Quantity difference | Review with the customer |
How do Jestor and the ERP divide the work?
Jestor checks the operational side: deliveries, receipts and their link to invoices.
The ERP issues invoices and performs bank reconciliation and accounting. Each system does its own part.
Why use Jestor for month-end delivery checks?
- Linked records: receipts and invoices connected.
- Mismatch views: problems listed automatically.
- Tasks: every mismatch assigned and resolved.
- ERP integration: Omie and Conta Azul connect natively.
Doing the check weekly instead of monthly makes month end much lighter, since mismatches are fixed while details are still fresh.
Customer disputes also become easier to resolve. When proof of delivery is linked to each invoice, finance can answer questions with evidence in minutes.
This is how you reconcile delivery receipts with invoices each month at the operational level, without spreadsheets.
Frequently Asked Questions
Does Jestor do bank reconciliation?
No. Bank reconciliation is done in your ERP; Jestor checks deliveries and receipts.
Which ERPs connect natively?
Omie and Conta Azul; others connect via open API. See jestor.com.
Can I see deliveries not invoiced?
Yes. A filtered view lists delivered shipments without an invoice link.
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