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# Signs Your Process Has Too Many Steps
- URL: https://blog.jestor.com/signs-your-process-has-too-many-steps/
- Published: 2026-09-17T22:35:16.000Z
- Updated: 2026-09-17T22:35:16.000Z
- Author: Bruno Bannach

The **signs your process has too many steps** are measurable rather than felt. A step that adds control leaves a trace; a step that adds ceremony leaves a gap in the timing data.

## What over-processing looks like

Steps accumulate for good reasons and are almost never removed.

- **Phases with near-zero dwell time**, passed through mechanically
- **Cards moved in batches**, because nobody moves them individually
- **Approvals that are always granted**, with no recorded exception
- **Fields nobody fills**, left blank across most records
- **Workarounds**, where people skip the official path

## How to test each step

| Question                               | If no                                |
| -------------------------------------- | ------------------------------------ |
| **Does it change who is responsible?** | It may be a field value, not a phase |
| **Has it ever caught anything?**       | The control is theoretical           |
| **Does anyone read the field?**        | Remove it or make it conditional     |
| **Is it followed in practice?**        | Reality has already voted            |

## How to review it in Jestor

1. Enable log metrics on the phase field in **Jestor** so dwell time is captured.
2. Review the **SLA** data — near-zero phases are candidates for removal.
3. Check approval phases for any recorded rejection; none suggests a theoretical control.
4. Scan the table view for columns that are consistently blank.
5. Remove or merge in a draft version, and publish once agreed.

## Why choose Jestor for process simplification?

**Jestor** records dwell time per phase automatically, which turns simplification from a debate about preferences into an observation about behaviour.

Because changes can be tested in a draft version while users stay on the published one, removing a step is a reversible experiment rather than a decision.

## Frequently Asked Questions

### How do I know a phase is unnecessary?

Near-zero dwell time, and no change in responsibility. See [jestor.com](https://jestor.com/?ref=blog.jestor.com).

### How do I find unused fields?

Scan the table view for consistently blank columns.

### Can I test removing a step?

Yes, in a draft version.

## Video Tutorial: Step by Step

Check out other practical tutorials on the Jestor YouTube channel.

## Get to know Jestor

With **Jestor**, you can automate workflows, connect teams, and build internal systems your way — all without code and powered by **AI**. Discover Jestor at [jestor.com](https://jestor.com/?ref=blog.jestor.com) and see how to take your company's operations to a new level of efficiency and control.