How Do I Manage Spare Parts Inventory for Production Machines?
To manage spare parts inventory for production machines, list the parts each machine needs, mark critical parts that would stop production, set minimum levels and record every part used in maintenance against the machine.
In Jestor, spare parts, machines and maintenance services are connected, so critical parts are always available.
Why do spare parts shortages stop production?
When a machine breaks and the part is not in stock, the stop can last days while the part is ordered.
Meanwhile, the storeroom may hold parts for machines that no longer exist.
Nobody knows which parts are critical.
What problems does spare parts management solve?
- Long stops waiting for parts
- Critical parts not identified
- Obsolete parts taking space and money
- No record of parts used per machine
- Emergency purchases at high prices
How do I manage spare parts in Jestor?
- Create a parts table with compatible machines, supplier and lead time.
- Mark critical parts and set minimum levels.
- Record parts used in each maintenance service.
- Highlight parts below minimum and create purchase requests.
- Review usage by machine and part.
| Part type | Stock policy |
|---|---|
| Critical, long lead time | Always keep minimum stock |
| Wear parts | Stock based on usage |
| Rarely used | Order when needed |
| Obsolete | Review and dispose |
How do I decide what to stock?
Critical parts with long lead times deserve stock even if rarely used.
Usage history shows which wear parts are consumed often and need higher minimum levels.
Why use Jestor for spare parts?
- Maintenance link: the Equipment Maintenance solution in the Jestor templates includes parts and stock movements.
- Critical flags: essential parts protected.
- Minimum levels: reorders triggered in time.
- Usage history: consumption by machine.
Reviewing parts for retired machines frees space and cash, while the remaining stock focuses on what keeps production running.
Supplier lead times for critical parts should be reviewed regularly, since they can change and leave the stock policy outdated.
This is how you manage spare parts inventory for production machines and avoid long stops.
Frequently Asked Questions
Is there a template with spare parts?
Yes. The maintenance template includes parts and movements; see jestor.com.
Can low stock create purchase requests?
Yes. An automation can create a request when stock reaches the minimum.
Can I see parts used per machine?
Yes. Dashboards sum parts used by machine.
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