How to Structure Approval Processes Inside BPM

Structuring approvals inside a broader BPM process means the approval step is just one stage of a Kanban flow — not a separate system a request has to exit the process to go through. In Jestor, Approvals and general BPMS capabilities share the same underlying structure.

Treating approval as a separate system from the rest of the process creates an artificial seam — data has to move between two tools just to get a request from "submitted" to "approved" to "done."

What breaks when approval sits outside the main process

A request has to leave the main process to go through a separate approval tool
Data re-entry between the process tool and the approval tool
No single view combining the request's full lifecycle, before and after approval
Two separate audit trails instead of one continuous history

How approval fits naturally into a BPM process

Approval is a stage in the same Kanban flow as the rest of the process
Alçada rules determine routing at that stage, the same way any conditional logic would
The request's full history — before, during, and after approval — stays in one record
SLA tracking covers the approval stage the same way it covers any other

Why Jestor fits this use case

No artificial seam between "the process" and "the approval" — it's one continuous flow
Conditional logic and alçadas apply directly within the Kanban structure
One audit trail covers the entire lifecycle of the request
Approval-specific features (alçadas, ERP posting) stay available within the same process

Approach	Data continuity
Separate approval tool	Data re-entry required between systems
Approval as a stage in BPM	One continuous record and history

Frequently Asked Questions

Does approval-as-a-stage support alçada-based routing? Yes, the same alçada logic applies within the process stage. More at jestor.com.

Is there a separate audit trail for the approval step? No, it's part of the same continuous record history.

Can this connect to the ERP the same way a dedicated approval tool would? Yes, the same native ERP integrations apply.

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